“Time isn’t the main thing, it is the only thing” - Miles Davis
The ability to manage your time wisely and effectively is one of the handiest traits to have. You cannot completely accomplish your goals in your professional and personal lives if you are not effective with your time management. If you don't value your time, you will often feel that you are way behind time.
Table of Content
If you look around and make a list of the most successful people in the world, there is one thing you will find in common. From Elon Musk to Christiano Ronaldo, all the highly successful people in the world value their time a lot and make every second count. Besides the talents or intellect they have, it is the value they associate with time that has got them here.
Time management problems at work are something that we have all encountered. You get out of bed feeling upbeat and confident that you will not only fulfill all of your deadlines but also go to the gym and prepare a nutritious home-cooked lunch.
If we look at the definition of time management, we can perceive it as a method for planning and controlling how much time is spent on various tasks. With effective time management, you may achieve more in less time, which also lowers stress and helps one succeed at work.
Missed deadlines, disarray, and a lack of spare time are frequent effects of poor time management. Poor time management is mainly caused by a lack of punctuality, poor prioritization, and a general propensity to put off tasks forever. Can you relate to it? Well, I guess most of us can relate to that and most of us have a procrastinator in us.
Time is the largest counterbalance in life. It matters less how much time you have than how well you can use it.
Let's begin with some handy time management guidance
1. Set Your Goals
There are right and wrong ways to set goals. Without goals, you will find it difficult to reach the target. Even though, It doesn't mean that stating a goal is all it takes to achieve it.
We occasionally tend to underestimate how much planning is necessary to achieve our objectives, which prevents us from establishing reasonable expectations and leaves us open to disappointment.
When we have goals, they subtly influence our thinking in a way that gives us the drive to work toward reaching them. Goals can inspire good behavior and a good attitude.
You can set your criterion goals with the SMART Goals framework which is an acronym for Specific, Measurable, Attainable, Relevant, and Timely. When you set specific goals with milestones and timeframes as per the SMART framework, it inspires better streamlining of efforts.
You can clearly visualize what your goals are, how they will look upon accomplishment and what are the key performance indicators that you will use to measure progress. Setting SMART goals gives purpose and structure to your goals and that is highly important.
Thus, ensure to write down your goals if you want to give yourself the best chance of achievement.
2. Make a Schedule
Nothing is worse than getting your day off to a fast start without preparation. If you want to discover how to successfully manage your time, you must finish this phase. You will be glad you took the time to prepare ahead and think through your schedule.
A schedule or to-do list does require some time to create. However, it is the time that enables you to properly define daily goals. Never even try to begin your day without a list of duties that are well structured. By taking this action, you can start working as soon as you get to the workplace.
Setting daily goals is a brilliant approach to organizing these chores and comprehending what has to be accomplished on a given day. However, goal setting and proper scheduling need to complement each other for greater success.
You can create a to-do list as early as the night before the next day. We frequently tend to get bogged down in the maze of things to do and challenging tasks that lie ahead.
In this way, you can integrate a text animation app to make your to-do list notification more attractive. If you don’t know how to use the application, you may watch the tutorial on any YouTube channel.
3. Prioritize Wisely While Managing Time
Setting priorities is the secret to effective time management, particularly at work. You must understand the most important things to finish first. For that, you can put the Pareto Principle to effective use to set priorities right.
Interestingly, the Pareto Principle will help you learn that 80 percent of your day’s important outcomes are going to come from 20 percent of tasks or efforts. When you realize that, you will have a clear visualization of which tasks are the most important to meet your daily productivity goals.
Important obligations assist the accomplishment of your goals, whereas urgent obligations call for immediate attention and are connected to the accomplishment of someone else's goals.
In this situation, you should take into account finding a system that works for you when organizing your time. An excellent tool for understanding work prioritization, such as Asana, ProofHub, Teamwork, etc.
For example, you can invest in a good time management tool for your blockchain company like Asana that allows you to assign tasks organized, share blockchain videos link, and set up deadlines to keep you on track.
The technique will assist you in dividing your tasks according to urgency and priority into four quadrants. Either they are significant, urgent both, or neither.
You may improve your time management abilities by learning how to prioritize tasks. When the day is short on time, you will be able to prioritize your tasks.
4. Set A Time Limit
Instead of just working until you are done with the task, you should set time restrictions as part of your schedule-making process. Setting timelines for tasks helps you focus and be more effective.
It might also be helpful to put in the tiny extra effort of determining how much time you should devote to each work to anticipate potential issues.
Move on to the following crucial action once you've completed that assignment or task and spent the allotted amount of time on it. If you hadn't taken the time to time-check your assignments in advance, you might not have realized that you were running behind schedule.
5. Learn To Say No
Most of us struggle to say no and hence, we subsequently struggle at various instances in life. If you can't say no, you won't ever be able to manage your time effectively at work. Several factors contribute to your feeling compelled to accept requests from other people even when you have too much on your job.
When you accept every work that is put in front of you, it will become increasingly difficult for you to organize your time while balancing too many tasks at once.
For instance, let’s say you have an important project to complete by the night and the project is highly crucial for your career. In the evening, your friend calls you and asks you to join for coffee insisting that it would not take more than an hour. This is where your grit and determination will be put to test. If you can’t say no here knowing that at that moment your project is your greatest priority, you will end up causing unprecedented delays in your project submission.
Having said that, you need to have the willpower to overcome the ethical dilemma of saying a ‘no’ in your favor and not in others' favor.
The capacity to refuse requests is a strong trait that transcends effective time management. You can appreciate your priorities and establish personal boundaries thanks to it. In this situation, you have to make sure of your availability if you want to accept any favors from people. The bottom line is that learning to say no where it is genuine is a vital step in the direction of self-improvement.
6. Declutter and Organize Yourself
A sense of disarray eventually develops in your life when you have too much clutter, which serves to both deter you from everyday goals and create that sensation of chaos. According to studies, having too much clutter in our surroundings might cause us to become distracted and lose focus on our duties.
We waste time when we become distracted. Investing time in finding lost belongings is one of the most annoying things you can do. For instance, you have a virtual office meeting to attend and you are not able to find your laptop’s charger at the last minute. That can certainly be annoying!
You need to start clearing out the clutter that may be holding you back but that you are not even aware of. This too is a part of organizing your time and life effectively.
7. Eliminate Distractions
Being proactive in eliminating any distractions is essential for effective time management on a personal level. The interruptions from coworkers, meetings, message notifications, social media on your phone, and even your hobby of watching movies might be distractions. However, there might be endless distractions at work.
There are tricky distractions. Another individual may view an action as necessary while viewing it as a time waster. Generally, time wasters include undesirable habits, propensities to seek out distractions, and wandering thoughts.
If you want to accomplish your goals, manage your time effectively by eliminating some of these distractions. First, you must determine your two biggest sources of distraction, then devote two weeks to eliminating them.
It will take a lot of resolve to develop time management abilities, but once you do, you'll be able to accomplish your goals as quickly as possible. You should be able to start using these time management techniques to make the greatest use of your time so that you may accomplish your goals more quickly.
Remember that effective time management does not develop overnight. That needs to be refined over time until they are automatic. You will eventually make progress and accomplish your objectives if you wish to efficiently manage your time and make it a habit.